TERMS AND CONDITIONS

TAXES AND FEES

Rates are based on Double Occupancy. All room fees and additional people fees will pay the State of Georgia 8% tax, plus the 8% county occupational tax, which will equal a total of 16%. Additional add-ons of services or merchandise will be subject to the States 8% tax. You will also be charged a resort fee for access to all farm amenities and a cleaning fee. Potential for additional cleaning fee when deemed necessary.

CHECK-IN TIME

CHECK-IN TIME is AFTER 3:00 P.M. EST AND CHECKOUT is 10:00 A.M. EST. REFER TO YOUR WELCOME EMAIL. These are our summer hours and must be adhered too. Additional fees will be applied if you check in early. An email will be sent 24-48 prior to your check-in with door code and other check-in instructions. Our check-in’s are virtual however we do have an office admin available in person or via phone. The office is at the yellow door on the right side of the blue barn. If you’re checking-in later than 5:00 pm someone will be available to you by phone at 706-960-9600 ext. 3 or 6 for any assistance you may need. There is an additional fee if you wish to request an early check-in or late check-out of $35 for a maximum of three (3) hours earlier or later.

MAXIMUM OCCUPANCY

The maximum number of guests is limited to six (6) persons for the “Boat House Cottage”, “Jane”, the “Sweet Tea Cottage” and “Maison Blanche”, four (4) persons for “Otis” and “Hemingway” and two (2) persons for the “Derby Cottage” and “Magnolia Cottage”. Julep Farms does not provide additional sleeping accommodations other than what is listed, we do not have the space for rollaway beds or cots. We reserve the right to modify reservations and add fees for special requests such as additional people or one-night stay. Those fees are as follows : Additional Person Per Night $50 (if the room has the ability for additional persons and is approved)

INCLUSIVE FEES

Rates include a one-time linen & towel setup. Amenity fees are included in the rental rate.

NO DAILY HOUSEKEEPING SERVICE UNLESS STAYING MORE THAN FOUR DAYS

A customary cleaning will automatically be added to your reservation at no additional cost to you. Julep farms Cottage division will reach out to you to schedule your mid-stay clean. Additional services are available at an added cost. While linens and bath towels are included in the unit, daily towel exchange is not included in the rental rate. We suggest you bring beach towels for any daily outings. We do not permit towels or linens to be taken from the units. Please note that there is no concierge or 24-hour attendant on duty for laundry exchange or housekeeping.

SMOKE-FREE

All cottages are a smoke-free facility. Julep Farms reserves the right to charge $450 for smoking in any room. Outside is allowed however, we request that you discard any remains properly. Any “butts” remaining will result in a $5 per charge.

RATE CHANGES

Rates subject to change without notice. Also the guests are solely responsible for any additional taxes and housekeeping fees that may occur between the time you book your reservation and the time of your reservation.

AGE REQUIREMENTS

You must be 25 or older to rent at Julep Farms. No guest shall rent and leave the premises to aged persons 18 and under unattended.

FALSIFIED RESERVATIONS

Any reservation obtained under false pretense will be subject to forfeiture of advance payment, deposit and/or rental money, and the party will not be permitted to check-in.

FIREPLACES

The fireplace is a non-vented natural gas log fired firebox. Please do not throw any paper or other combustible materials in the fireplace. Fireplaces are turned off from April 15-September 15; they are not operational during this time of the year.

WATER AND SEPTIC

The cottages are on wells and septic systems. The mineral content in the water is high. The septic system is very effective; however, it will clog up if improper material is flushed. DO NOT FLUSH anything other than toilet paper. No feminine products, baby wipes, wet wipes, condoms, or hair should ever be flushed. If it is found that inappropriate products have been flushed and clog the septic system, you could be charged damages of up to five hundred dollars ($500).

STORM POLICY/ROAD CONDITIONS

No refunds will be given for storms. Mountain roads can be curvy and steep. Gravel drives are well maintained; however, we highly recommend four-wheel drive and/or chains during the snow conditions. We do not refund due to road conditions. Cellular Service, Wi-Fi Connection, Power Outages nor Weather Conditions are not the responsibility or in the control of Julep Farms, although we strive to have the best services available but are at the mercy of changing weather conditions, therefore none are considered reasonable change of reservations requests or valid cancellations.

CANCELLATION POLICY

Guests must adhere to the cancellation policy to ensure guest satisfaction. In order for the refund to be considered, guests must send an email to cottages@julep.farm. No other form of communication will be accepted for cancellations. One Hundred Percent (100%) of the total reservation amount is due at the time of booking. If the reservation is canceled 30 days BEFORE the reservation date, the 100% paid at time of booking will be refunded to guests, minus a 10% processing fee. Any reservation canceled from 15 to 29 days of the reservation date will be refunded half of the reservation total(50% of the total cost of reservation) with an additional 7% for processing fees. There will be no refunds if canceled 14 days prior to arrival and you will be charged the full amount of the reservation. For guests staying ten nights or more, the extended stay cancellation policy stipulates that cancellations made 75 days prior to the stay will receive 90% of the deposit back, while those made within 74 to 45 days will receive 50% of the deposit back. Any cancellations within 44 days or less of check-in will result in no refund. For group bookings of four (4) cottages or more in one weekend, cancellations made within 60 days of check-in are non-refundable. For this reason, we strongly recommend purchasing travel insurance and have provided a link for your convenience below. We have not personally used these providers so please do your own personal research.

Top Ten Travel Insurance Companies 2024

PET POLICY

NO PETS ARE ALLOWED IN JANE, OTIS, or HEMINGWAY COTTAGES UNDER ANY CIRCUMSTANCES. THIS POLICY IS NON-NEGOTIABLE There are NO PETS allowed in (or out) of the Cottages. A result in bringing your pet will result in a dismissal from the Farm with no refunds as well as a $350 fine per pet.

PETS ARE ALLOWED IN BOATHOUSE, MAGNOLIA, DERBY, MAISON BLANCHE AND SWEET TEA COTTAGES. We are proud to host your four legged friends. There is a 2 dog maximum with a total weight limit combined of 80 lbs. There is a dog fee of $250 per stay. Please note that this fee is just for the regular wear and tear of allowing a dog in the cottages, we reserve the right to charge extra if additional cleaning is necessary from hair, urine, and etcetera. The hotel reserves the right to charge a guest's account commensurate to the cost of such damages. Pets must be fully trained and kept on a leash at all times when outside the cottage. Pets must not be left unattended in the cottage - a crate is provided for you upon booking. Pets are not allowed on any furniture or on beds. Please be aware if this occurs, there will be an additional cleaning fee based on the state of beds and/or furniture. If guests do not notify our cottage staff that a dog will be staying in one of the allowed cottages a fine of $450 will be added to the reservation. Guests are responsible for cleaning up behind their pets on the property. Pets must comply with local legislation requirements. Guests are responsible for all property damages and/or personal injuries resulting from their pet. Guests agree to indemnify and hold harmless the hotel, its owners and its operator from all liability and damage suffered as a result of the guest's pet. The hotel reserves the right to charge a guest's account commensurate to the cost of such damages.

HOUSE RULES

Individuals staying with Julep Farms are solely responsible for any damages to the grounds, buildings, antiques or furnishings in the amount of full repair to pre-existing condition.

All debris, rubbish, and discards are placed in trash cans.

All doors are left locked.

All charges accrued during the stay are paid prior to departure including add ons.

No removal of linens is allowed without penalty.

Early check-out does not warrant a refund.

NO early check-in or late checkouts without a discussion with Julep Farms.

If furniture is moved or rearranged, there will be a $75 charge to move back. Please do not move furniture.

DRIVING SERVICES

Please note there are no driving or taxi services in the area. Please make prior arrangements if necessary before arrival.

THE FOLLOWING PARAGRAPH IS REQUIRED BY RABUN COUNTY GA.

Occupant is obligated to abide by all of the requirements of the Rabun County ordinances, state, and federal law and such a violation of any of these rules may result in the immediate termination of the agreement and eviction from the premises, as well as potential liability for payment of fines levied.